Price the work
See what remains after direct costs on a project, package, or billable hour.
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Business software for growing organizations
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Price work with more confidence by connecting unit economics, monthly break-even, and customer payment timing in one practical view.
Pricing
Quote margin
Planning
Break-even
Cash
Payment timing
A practical decision model
From one job to the monthly picture.
See what remains after direct costs on a project, package, or billable hour.
Estimate the units and revenue needed to cover recurring operating costs.
Test how slower customer payments can change your month-end cash position.
Start with a real quote. Enter the price you intend to charge and every cost that happens because you deliver that unit. The difference is your contribution per unit: the amount available to pay monthly overhead and then become profit.
Next, enter the volume you realistically expect to sell this month. The model compares that contribution with fixed costs to estimate net monthly profit and calculate break-even. Use this as a conversation starter, not a replacement for bookkeeping or tax advice.
Finally, set an honest payment delay. A 15-day delay assumes roughly half of this month's sales are collected within the month. This simple timing assumption helps expose a common small-business risk: positive profit but tighter cash.
A consultant charges 250 per package, spends 75 on direct contractor time and software usage, and expects 20 packages this month. With 2,000 in fixed costs, each package contributes 175; monthly contribution is 3,500, leaving an estimated 1,500 before tax. If clients pay 15 days later, cash collected this month may be lower than total sales, so the opening cash balance matters.
It estimates the profit on one quote, the profit from expected monthly sales, your break-even point, and the effect of a payment delay on this month's cash.
A variable cost rises when you make or deliver another unit. Materials, delivery labor, sales commission, packaging, and payment processing are common examples.
Fixed costs are monthly expenses that usually do not change with each sale, such as rent, core software, insurance, and baseline salaries.
Gross margin is quote gross profit divided by quote revenue. It shows the share of sales left after direct variable costs, before fixed costs.
Break-even units equal monthly fixed costs divided by contribution per unit. Contribution per unit is selling price minus variable cost.
Profit can be recorded when work is sold, while cash may arrive later. The payment-delay estimate highlights this timing difference, but it is not a full accounting forecast.
No. Currency changes presentation only. This calculator does not use exchange rates, so your entered numbers are never converted.
Yes. Treat a unit as a billable hour, project day, retainer, or service package and enter the direct delivery cost for that unit.
No. The model intentionally focuses on pricing, fixed costs, direct variable costs, and a simple customer-payment delay. Add those items separately before relying on it for a cash decision.
No. Inputs stay in the current browser session only. Download the CSV summary if you need a record.
Yes. The download is a standard CSV with inputs and the exact calculated outputs shown in the tool, which can be opened in common spreadsheet applications.
The calculator flags that condition. A positive break-even point is not possible while every sale loses money before fixed costs.